Today's Law As Amended


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AB-1323 Department of Technology: modernization: state information technology contracts.(2021-2022)



As Amends the Law Today


SECTION 1.
 The Legislature finds and declares all of the following:
(a) It is imperative for the state to create a seamless experience for Californians accessing its public services that, at a minimum, begins to mirror the convenience and simplicity of the experience in the private sector and the improvements made there in the last decade.
(b) The state must accelerate the move toward common platforms and shared services, embrace user-centered design, and leverage technology in order to transform government processes and operations.
(c) A centralized information technology experience will address decades of policy inadequacies by establishing more useful modern standards and will enable the state to use spend analytics to drive better statewide technology investment decisionmaking in line with those updated standards.
(d) The effect of the COVID-19 pandemic on the state budget further illustrates the need for efficiency in order to ensure that the state may effectively leverage its purchasing power and get the best value for the money that it invests in technology.

SEC. 2.

 Section 11546.45 is added to the Government Code, immediately following Section 11546.4, to read:

11546.45.
 (a) (1) The Department of Technology shall identify, assess, and prioritize legacy information technology system modernization efforts across state government.
(2) The Department of Technology shall submit an annual report to the Legislature that includes all of the following:
(A) An explanation of how the Department of Technology is prioritizing legacy information technology system modernization efforts across state government.
(B) An estimate of annual and total preliminary costs for each effort and for the entire state modernization portfolio.
(C) The impediments and risks that could, or issues that already have, led to changes in how the Department of Technology identifies, assesses, and prioritizes modernization efforts.
(b) (1) Nothwithstanding any other law, all state agencies and state entities shall submit all of their current information technology service contracts to the Department of Technology before May 1, 2022.
(2) The Department of Technology shall analyze the contracts submitted and use the information obtained from that analysis for all of the following purposes:
(A) To assess state information technology investment in order to identify types of uses that are candidates for statewide contracts for commonly used or shared services.
(B) To create a replicable analytic approach to better understand user demand.
(C) To inform management approaches regarding demand and supply.
(3) After completing the analysis, the Department of Technology shall submit a report to the Legislature that does all of the following:
(A) Identifies each service that the Department of Technology believes would be appropriately centralized.
(B) Summarizes market research the department would conduct to estimate the one-time and ongoing costs to the state of each service.
(C) Calculates potential offsetting savings to the state from reduced overlap and redundancy of services.
(4) After submitting the report, the Department of Technology shall develop an implementation plan, including any associated budget requests. The plan may include, but is not limited to, a list of existing service contracts of state agencies and state entities to be replaced with centralized service contracts managed by the Department of Technology and a proposed strategy and timeline for the transition from existing service contracts to centralized service contracts.
(c) (1) The Department of Technology, the Department of Finance, the Government Operations Agency, and other relevant state agencies and state entities shall work with legislative staff and the Legislative Analyst’s Office to evaluate potential options to modernize state government information technology project approval and oversight processes.
(2) The Department of Technology shall submit a report to the Legislature that summarizes the options evaluated, explains the options selected, and provides recommendations for further action.
(d) A report to be submitted pursuant to this section shall be submitted in compliance with Section 9795 of the Government Code.
(e) For purposes of this section, the terms “state agency” and “state entity” shall have the same meanings as in subdivision (e) of Section 11546.1.