Today's Law As Amended

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AB-1184 Public records: writing transmitted by electronic mail: retention.(2019-2020)



SECTION 1.

 Section 6253.32 is added to the Government Code, immediately following Section 6253.31, to read:

6253.32.
 Unless a longer retention period is required by statute or regulation, a public agency shall, for the purpose of this chapter, retain and preserve for at least two years every writing containing information relating to the conduct of the public’s business prepared, owned, or used by any public agency that is transmitted by electronic mail.
SEC. 2.
 The Legislature finds and declares that Section 1 of this act, which adds Section 6253.32 to the Government Code, furthers, within the meaning of paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the purposes of that constitutional section as it relates to the right of public access to the meetings of local public bodies or the writings of local public officials and local agencies. Pursuant to paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the Legislature makes the following findings:
This act furthers the right of public access to the writings of local public officials and local agencies by requiring that public agencies preserve for at least two years every writing containing information relating to the conduct of the public’s business prepared, owned, or used by any local agency that is transmitted by electronic mail.
SEC. 3.
 No reimbursement is required by this act pursuant to Section 6 of Article XIII B of the California Constitution because the only costs that may be incurred by a local agency or school district under this act would result from a legislative mandate that is within the scope of paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution.