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AB-295 California Case Management System.(2011-2012)

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Corrected  April 07, 2011
Amended  IN  Assembly  March 25, 2011

CALIFORNIA LEGISLATURE— 2011–2012 REGULAR SESSION

Assembly Bill
No. 295


Introduced  by  Assembly Member Bonnie Lowenthal

February 09, 2011


An act to amend Section 68511.8 Sections 68511.8 and 68511.9 of the Government Code, relating to courts.


LEGISLATIVE COUNSEL'S DIGEST


AB 295, as amended, Bonnie Lowenthal. California Case Management System.
Existing law requires the Judicial Council to provide an annual status report, on or before December 1 of each year until project completion, to the chairpersons of the budget committee in each house of the Legislature and the Joint Legislative Budget Committee regarding the California Case Management System and Court Accounting and Reporting System, as specified. The report is required to include, among other things, annual revenues and expenditures to date in support of these projects, including all costs for the Administrative Office of the Courts and incremental court personnel, contracts, and hardware and software. Existing law also requires the Administrative Office of the Courts, on or before December 1 of each year until project completion, to annually provide to those chairpersons copies of any independent project oversight report for the California Case Management System.

This bill would make technical, nonsubstantive changes to these provisions.

This bill would require the Judicial Council to provide that annual status report on or before December 1 of each year until project completion and full implementation. The report additionally would be required to include all costs of the trial courts in support of these projects, total estimated costs to complete these projects, a general description of the nature of costs that justice partners, as defined, will incur from making changes as necessary to access the California Case Management System, and an explanation for deviation from any recommendation of the California Technology Agency pursuant to the provisions described below. The bill would require the Administrative Office of the Courts, on or before December 1 of each year until project completion and full implementation, to annually provide to those chairpersons an independent project oversight report for the California Case Management System.
Existing law provides that the California Case Management System, and all other administrative and infrastructure information technology projects of the Judicial Council or the courts with total costs estimated at more than $5,000,000, shall be subject to the review and recommendations of the California Technology Agency, as specified. Existing law requires the Secretary of California Technology to submit a copy of those reviews and recommendations to the Joint Legislative Budget Committee.
This bill would instead make all administrative and infrastructure information technology projects of the Judicial Council or the courts with total costs estimated at more than $1,000,000, subject to the review and recommendations of the California Technology Agency. The bill would make other technical, nonsubstantive changes.
Vote: MAJORITY   Appropriation: NO   Fiscal Committee: NOYES   Local Program: NO  

The people of the State of California do enact as follows:


SECTION 1.

 Section 68511.8 of the Government Code is amended to read:

68511.8.
 (a) On or before December 1 of each year, until project completion and full implementation, the Judicial Council shall provide an annual status report to the chairperson of the budget committee in each house of the Legislature and the Chairperson of the Joint Legislative Budget Committee with regard to the California Case Management System and Court Accounting and Reporting System. The report shall include, but is not limited to, all of the following:
(1) Project accomplishments to date.
(2) Project activities underway.
(3) Proposed activities.
(4) Annual revenues and expenditures to date in support of these projects, which shall include all costs for the Administrative Office of the Courts and trial courts, incremental court personnel, contracts, and hardware and software.
(5) Total estimated costs to complete these projects, shown in the aggregate.
(6) A general description of the nature of costs that justice partners will incur from making changes as necessary to access the California Case Management System. For purposes of this paragraph, “justice partners” includes, but is not limited to, state agencies such as the Department of Justice and the Department of Corrections and Rehabilitation, and local district attorneys, sheriffs, and police departments who access the system.
(7) Costs that will be incurred by trial courts as they implement the California Case Management System.
(8) An explanation for deviation from any recommendation of the California Technology Agency regarding the California Case Management System pursuant to Section 68511.9.
(b) On or before December 1 of each year, until project completion and full implementation, the Administrative Office of the Courts shall provide, on an annual basis to the chairperson of the budget committee in each house of the Legislature and the Chairperson of the Joint Legislative Budget Committee, copies of any an independent project oversight report for the California Case Management System. The independent project oversight report shall include, but is not limited to, a review and an assessment of project activities, identification of deficiencies, and recommendations to the Administrative Office of the Courts on how to address those deficiencies. The Administrative Office of the Courts shall include in the annual submission descriptions on actions taken to address identified deficiencies.
(c) Within 18 months of fully implementing the California Case Management System and the Court Accounting and Reporting System projects, the Administrative Office of the Courts shall provide to the chairperson of the budget committee in each house of the Legislature and the Chairperson of the Joint Legislative Budget Committee, a postimplementation evaluation report for each project. The report shall include, but is not limited to, a summary of the project background, project results, and an assessment of the attainment of project objectives.

SEC. 2.

 Section 68511.9 of the Government Code is amended to read:

68511.9.
 (a) Notwithstanding any other law, the California Case Management System, as well as all other administrative and infrastructure information technology projects of the Judicial Council or the courts with total costs estimated at more than five one million dollars ($5,000,000) ($1,000,000), shall be subject to the reviews and recommendations of the office of the State Chief Information Officer California Technology Agency. The State Chief Information Officer Secretary of California Technology shall submit a copy of those reviews and recommendations to the Joint Legislative Budget Committee.
(b) In conducting its review, the office of the State Chief Information Officer California Technology Agency shall do all of the following:
(1) Evaluate information technology projects based on the business case justification, resources requirements, proposed technical solution, project management, oversight and risk mitigation approach, and compliance with statewide strategies, policies, and procedures. Projects shall continue to be funded through the established Budget Act.
(2) Consult with the Administrative Office of the Courts during project planning to ensure that project proposals are based on well-defined programmatic needs, clearly identify programmatic benefits, and consider feasible alternatives to address the identified needs and benefits consistent with statewide strategies, policies, and procedures.
(3) Consult with the Administrative Office of the Courts to review the project governance and management framework to ensure that it is best designed for success and will serve as a resource throughout the project implementation.
(4) Require the Administrative Office of the Courts to provide information on information technology projects, including, but not limited to, all of the following:
(A) The degree to which the project is within approved scope, cost, and schedule.
(B) Project issues, risks, and corresponding mitigation efforts.
(C) The current estimated schedule and costs for project completion.

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